Submitting Your Artwork to any Group Exhibition

Anyone who is a full member of CAG may participate in any group exhibition. A full list of upcoming group exhibitions, showing opening through closing dates, is available here.

Submission Deadlines

Submission information must be provided one week before the opening of the exhibition, in other words, on the Friday prior to the drop-off of the actual artwork.

For example, if the opening was Friday, May 8th, the drop-off would be Tuesday, May 5th, and the submission information would be due on Friday afternoon, May 1st.

Information may be submitted in one of two ways:

To submit manually, fill out a submission form and drop it off at the gallery, in the wooden box on the sitter’s desk. (The submission form is available off the website.)

To submit electronically, use the online submission form.

• Either way, the information must be received by the Friday afternoon at the latest. Please remember that delivery time on e-mails can be highly variable.

Drop-Off and Sitting Requirements

The actual drop-off of artwork will continue to be the Tuesday evening prior to the opening date, between 6:30 and 7:30 pm at the gallery.

A sitter’s calendar will be available for participants to sign up for sitter slots. For one piece of artwork submitted, you will be required to sit TWO 3-hour shifts at the gallery. You will have to sit another 3-hour shift for EACH additional piece of artwork you submit. So for two pieces of artwork, you must sign up for three shifts, and for three pieces of artwork, you will need to sit four shifts. The Gallery Directors reserve the right to limit the number of entries any one artist may submit.

Printed title cards will be available at the drop-off. Each artist should check their title card(s) to ensure the information is correct.

LATE SUBMISSION INFORMATION OR LATE DROP-OFFS WILL NOT BE ACCEPTED.

Hanger Requirements

All two dimensional artwork submitted to group exhibitions must be ready to hang, with a proper wire hanger across the back. The top, or hang point, of the wire should be at least 2 inches below the top of the frame, or the painting. Otherwise the sliding hook will show above the painting. It will also prevent the painting from hanging flat against the wall.

Framing is not mandatory, but unframed paintings should be back-stapled and have attractively finished sides.

Regardless of whether your artwork is framed or not, it MUST be ready to hang.

The photo on the left is a GOOD example of what is wanted. This is a framed painting having a wire hanger that is ready and easy to hang. The D-ring attachment may be replaced with an eye screw, but the D-ring is better because it won’t damage your buyer’s wall. The plastic coated wire is a nice touch, but not mandatory.

 

The two photos on the left are examples of what will NOT be accepted. Neither will work with the new wire hanging system.

The worst case is not shown, and that is the painting with no hanger at all. These will simply be rejected, as it is highly unfair for an artist to leave the chore to a Gallery Director.

Hanging an exhibition is a lot of work. Please help out by making sure your two dimensional work is properly framed and ready to hang.

Identification

Please identify the title of your painting or photograph on the back of the piece, along with your name. Otherwise it may be difficult or impossible to match the title card to the artwork when the show is hung.

Insurance

Please note that CAG does NOT provide any insurance against loss or damage to any artwork. If coverage is desired, you will have to arrange this with your own insurance provider.

Sitting the Gallery

When you sign up for your required shifts, it is vital that you fulfill your obligation to sit the gallery. Sitters are required to ensure the security of the artwork, to welcome visitors, answer questions, and sell the artwork. When a sitter fails to show up, the gallery MUST be closed for obvious security reasons.

Everything you need to know about sitting the gallery is detailed in the Gallery Sitter’s Guide. A copy is kept in the sitter’s desk in the gallery. A pdf copy is also available off the website, under Members Information.

Picking up Your Artwork

Any unsold artwork MUST be picked up on the closing date of the exhibition. This is normally a Tuesday, and artwork should be picked up between 6:30 and 7:30 pm.

Artwork that is not picked up creates extra work for the Gallery Directors. Most importantly, there is no assurance for the safety of artwork that is not picked up on time. The risk of damage to, or disappearance of your artwork increases dramatically if you fail to pick it up on time.

Artwork that is not picked up will normally be placed in the storage room. The gallery is closed between the Tuesday pickup and the Friday opening of the following exhibition. The Library staff will NOT open the gallery for you to retrieve your artwork during this period.

Sold Artwork 

If your art is sold during the exhibition, the Treasurer will issue you a cheque as soon as possible after the buyer’s payment has cleared. The amount will be for the selling price, minus a 20% commission which is retained by CAG.

The cheque will be placed in an envelope with your name on it. It will be placed in the wooden box on the sitter’s desk in the gallery for pickup.